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Clerk Administrator

Job Summary:

The incumbent performs responsible clerical, administrative and record keeping duties within the Claremont Public Works Department, requiring extensive knowledge of office practices, Microsoft office programs, computer data management, typing and organizational skills. In as much as work is performed for a key municipal administrator, the need for confidentiality on some matters and the need for correct and accurate information on all matters of the office have far-reaching effects. Misinformation could be damaging to the City.

Essential Job Functions:

  • Screens both visitors and phone calls to minimize the impact on Superintendents and the Director whenever possible. Assists division Superintendents by arranging meetings, contacting concerned parties and assuring materials are readied for meetings.
  • Makes appointments with public regarding Public Works operations by telephone call or letter. Does follow up appointments, rescheduling as necessary. Prepares work orders relating to appointments or requested repairs. Phone surveying when needed.
  • Prepares various Department reports using the Rockwell Meter Management System, “Cartegraph” Public Works asset management system and various Excel Spreadsheets.
  • Composes routine correspondence from brief instructions or own knowledge of Public Works’ operations. Makes certain that final copy contains correct spelling, grammar, style, etc.
  • Prepares payroll time sheets and maintains attendance records. Prepares all Department purchase orders using the City-wide accounting management system. Prepares work orders when necessary, using both “Cartegraph” and “Munismart” programs.
  • Maintains a system of records and files for the Public Works office, updating records as necessary, paying particular attention to those calling for confidentiality.

Desired Qualifications

A candidate for this job must have completed a high school education, plus not less than three (3) years experience in an office environment where record keeping is a significant part of the overall work program.

Training should include courses in typing, records management or any equivalent combination of training and experience which demonstrates possession of the required knowledge, skills and abilities

Compensation & Benefits

Up to $24.00/Hour DOE

Excellent benefits package to include:

  • Vacation, sick and personal time
  • Enrollment into the NH Retirement System
  • Competitive Health Insurance
  • Dental
  • Short Term Disability
  • Group Life Insurance

Interested candidates should submit a letter of interest and resume to:

Human Resources Director
City of Claremont
58 Opera House Square
Claremont, NH 03743

Or via email at:  hr@claremontnh.com

The City of Claremont is an equal opportunity employer.

 

Date Posted: 11-13-2024

Expire Date: Open until filled

Contact Name: Jamie Young

Contact Email: hr@claremontnh.com

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